favorite this post Administrative Services - Intermediate (Ottawa) hide this posting unhide

compensation: TBD
employment type: full-time

Skills and abilities required include the ability to multi-task, work under pressure and meet tight deadlines and familiarity with general office procedures and the use of standard office equipment and software (Windows XP, Word, Excel, Access, RDIMS, etc.). The Temporary Help Services (THS) Resource is also required to have strong interpersonal skills and the ability to communicate and interact with all levels within an organization, and must demonstrate a strong commitment to quality, people, processes, policies and confidentiality.

Major Duties:
Inputting, processing and updating data
Routing correspondence and maintaining bring-forward (BF) systems
Managing daily office operations and coordinating the agenda
Organizing meetings, teleconferences and/or events, and preparing background materials
Answering the telephone, operating telephone switchboard systems and taking messages
Performing document and file management functions, including eā€‘filing
Photocopying, faxing and scanning documents
Preparing correspondence, reports, statements and other material
Scheduling and organizing national and international travel arrangements
Tasks include ensuring that information is shared between departments in a timely fashion. Experience using or knowledge of document management software will be required. The work will be subject to review.

Typical duties may include:

Composing correspondence
Preparing reports and replies to requests for information
Planning, administering and tracking projects
Developing and implementing procedures, processes and policies
Inputting and updating changes to meeting and appointment schedules
Arranging for telephones, e-mail accounts and furniture for new personnel
Answering queries from the general public
Using electronic reference tools for the purposes of researching and resolving client inquiries
Capturing information using an electronic tracking system
Minimum Mandatory Qualifications:


Successful completion of two years of secondary school

Minimum of one year of relevant experience
Asset Qualifications:

Successful completion of courses in administration (business, office, public, etc.), financial management, business or a related field at the secondary school level or from a recognized post-secondary institution, or an acceptable combination of education, training and experience may be required
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6645921886


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